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Free painting deposit receipt template

A painter's deposit receipt that's ready to fill in: a 25% deposit on an interior painting job, paid by card, with only the last 4 digits, the estimate number, the job total, and the balance remaining after the deposit. The amounts are made up, so change them to yours. Edit it here, then print it or save it as a PDF. No signup, and nothing you type leaves your browser.

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Below is a working receipt with a sample painting payment filled in. Type over anything, add your business details once (they're saved in this browser and shared with the invoice maker), and print it. Jump to what a painting receipt should include or the sample receipt. Need to bill the job first? Use the painting invoice template.

1. Your business

Add your logo (optional)PNG or JPG. Your logo stays in this browser. It is never uploaded.

2. Who paid, and for what

3. The payment

This tool doesn't take payments or store card numbers. For a card payment, type only the last 4 digits.

4. Notes and signature

Put the example notes back

6. Send it

Save the receipt as a PDF, then send it with one of these. The messages change with the payment type. Your customer's first name, the job, the amounts, your business, and your name are filled in from the receipt. Anything still in [brackets] is yours to finish.

Still waiting on the rest? The free payment reminder maker fills in friendly, firm, and final reminders for the balance. Paid in full? Ask for a review with the free review link and QR code generator. Need the invoice first? Use the free invoice maker. See all eight on the free tools page.

What a painting receipt should include

Every receipt needs your business details, a receipt number, the date paid, who paid, the amount, and how they paid. The receipt maker above handles those. These matter most for painting work:

• Deposit, clearly labeled. Title it "Deposit receipt" and say the deposit comes off the final invoice.
• The estimate number and job total. The deposit only makes sense next to the total it comes off of.
• Balance remaining after the deposit. Show what's left, and in the notes, when it's due (after the final walk-through, for example).
• Card: last 4 digits only. Write "Card ending in 3317," never the full number, the expiration date, or the security code.
• What the customer still owes you. Colors and a start date. A line in the notes keeps the job on schedule.

Sample painting receipt

Here's the sample above as plain text, with the names left blank. Copy it into a text or email when you can't send the PDF.

DEPOSIT RECEIPT
Receipt #: R-1001
Date paid: [date]
Received from: [customer name]
For: interior painting, 4 rooms, Estimate #1003
Amount received: $973.50
Payment method: Card ending in 3317
Payment type: Deposit
Job total: $3,894.00
This payment: $973.50
Balance remaining: $2,920.50
Received by: [your name], [business]
Signature: ____________________  Date: __________

Send the receipt with a short text like this one. Step 6 above fills it in from your receipt. Here it is with blanks:

Hi [first name], it's [your name] with [business]. Got your [$] deposit for the [the job]. Thank you! Your receipt is attached, and the deposit comes off your final invoice. Send me your colors at least a week before we start. Questions? Call or text [phone].

Bill the job with the free painting invoice template, and if the balance isn't paid by the due date, the free payment reminder maker fills in friendly, firm, and final reminders.

Figure the price first. Pricing the next job? The free painting cost calculator works out the square feet, gallons, labor, and prep room by room and prints a one-page quote.

Receipt templates for other trades

Each one starts with a sample payment for that trade: plumbing, HVAC, electrical, handyman, landscaping, house cleaning, roofing, pressure washing. See them all on the receipt templates page, or use the blank receipt maker.

Painting receipt questions

What should a painting deposit receipt include?

Your business name, phone, and license number if your state requires one, a receipt number, the date paid, the customer and job address, the job and the estimate number, the deposit amount, and how it was paid (only the last 4 digits for a card). Show the job total and the balance remaining, say the deposit is credited on the final invoice, and sign it.

How much deposit should a painter ask for?

Many painters ask for enough to cover paint and hold the date, often somewhere between 10% and 50%. Some states cap deposits on home improvement work. California, for example, limits most to 10% or $1,000, whichever is less. Check your state's rules before you pick a number. The sample uses 25%. General information, not legal advice.

How do I show the deposit on the final painting invoice?

Open the painting invoice template, type the deposit in "Deposit or payments already received," and the invoice shows the balance due. When the balance is paid, make a second receipt here, pick Paid in full, and put the deposit in Paid before so it shows $0.00 remaining.

Can I make a deposit receipt from my painting estimate?

Yes. If you made the estimate with the painting estimate template or the estimate maker in this browser and it has a deposit, click "Deposit from my last estimate." It fills in the customer, job, estimate total, and deposit.