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Free handyman estimate template
A handyman estimate built for a repair list: each task on its own line with hours or a flat price, parts, materials with your markup, and a trip charge. The sample prices are made up, so change them to yours. Edit it here, then print it or save it as a PDF. No signup, and nothing you type leaves your browser.
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Below is a working estimate with a sample handyman job filled in. Type over anything, add your business details once (they're saved in this browser and shared with the invoice maker), and print it. Jump to what a handyman estimate should include or the sample text to send with it.
1. Your business
2. Customer and job
3. Estimate number and dates
4. Line items and totals
Leave Qty blank for a flat price line, like a trip charge. Units are up to you: ea, hr, sq ft, ln ft, visit, lot.
5. Notes and terms
6. Your estimate
Preview. This is what prints. Empty fields are left off.
7. Send it
Save the estimate as a PDF, then send it with one of these. Your customer's name, the job, the total, and the valid-until date are filled in from the estimate. Anything still in [brackets] is yours to finish.
Heard nothing back? Use the three-text quote follow-up plan. Not sure your price is right? Check it with the free pricing calculator before you send. For reminders, invoices, and review requests with your details filled in, use the free text generator.
What a handyman estimate should include
Every estimate needs your business details, the customer, an estimate number, the date, the line items, the total, and how long the price holds. The estimate maker above handles those. These are the lines that matter most for handyman work:
- One line per task, in the customer's words. Match the list they gave you. Approval is easier, and so is the invoice later.
- Hours or a flat price per task. Hours for open-ended repairs, and a flat price for things you do often.
- Parts and materials, with your markup. List parts separately and say how you price materials, such as receipts plus 15%.
- Trip charge or minimum. If you have one, show it so it isn't a surprise on the invoice.
- Who supplies what. Note customer-supplied items like fixtures or lock sets, and that your warranty covers your work.
- License limits. Some states cap handyman jobs at a dollar amount without a contractor license. Keep the estimate under it, or put your license number on it.
The sample handyman estimate, line by line
Here is the sample above as plain numbers, so you can check the math or copy the line names. The prices are made up for this example.
| Description | Qty | Unit | Unit price | Amount |
|---|---|---|---|---|
| Trip charge | $49.00 | $49.00 | ||
| Install exterior lock sets, front and back door (labor) | 2 | ea | $65.00 | $130.00 |
| Patch, texture, and paint 3 drywall holes (up to 6 in.) | 3 | hr | $75.00 | $225.00 |
| Replace bathroom exhaust fan, same size (labor) | 1 | ea | $185.00 | $185.00 |
| Bathroom exhaust fan, 80 CFM | 1 | ea | $89.00 | $89.00 |
| Rehang and adjust sticking closet door | 1 | hr | $75.00 | $75.00 |
| Materials: patch, texture, paint, fasteners (about $52 + 15%) | 1 | lot | $60.00 | $60.00 |
| Total | $813.00 | |||
Sample text to send with a handyman estimate
Save the estimate as a PDF, then send it with a short text like this one. Step 7 above fills it in from your estimate. Here it is with blanks:
Sending the handyman estimate (text)Text
Hi [first name], it's [your name] with [business]. Here's the estimate for your [job]: [link]. Total is [$]. Each task from your list has its own line, with parts and materials listed separately. It's good until [date]. Want to add anything before I schedule it? Text me at [phone].
Tip: Save the estimate as a PDF first, then attach it or paste a link where the [link] is. No answer in two days? Send the check-in from the quote follow-up texts.
Job done? Edit this estimate, then open the handyman invoice template and click "Start from my last estimate": the customer, job, line items, and deposit come over. Scope changed mid-job? The free change order maker starts from this estimate and shows the new contract total. Not sure your price is right? Check it with the free pricing calculator before you send.
Estimate templates for other trades
Each one starts with that trade's usual line items: roofing, painting, plumbing, HVAC, electrical, landscaping, house cleaning. See them all on the estimate templates page, or use the blank estimate maker.
Handyman estimate questions
What should a handyman estimate include?
Your business name, phone, and any license or registration number, the customer and job address, an estimate number, the date, and how long the price holds. Then one line per task with hours or a flat price, parts, materials and how you mark them up, any trip charge, who supplies what, the total, and how payment works.
How do handymen price a repair list?
Many charge a flat price for common tasks (hanging a door, swapping a fan) and an hourly rate for open-ended repairs, plus materials and a trip charge or minimum. The free pricing calculator on this site can help you set an hourly rate that covers your costs.
Should a handyman charge a trip charge?
Many do, often $35 to $75, to cover drive time on small jobs. Some waive it when the job is over a set amount. Whatever you choose, put it on the estimate so the customer sees it before saying yes.
Can I add tasks to the estimate once I'm on the job?
Yes, but price them first. For a small add-on, a text with the price and a reply of "yes" may be enough. For bigger changes, use the free change order maker so the new total is in writing.
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