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Free house cleaning estimate template
A cleaning estimate that's ready to fill in: the type of clean and the home size, then add-ons like inside the oven, fridge, cabinets, and windows, each on its own line. The sample is a move-out deep clean with made-up prices, so change them to yours. Edit it here, then print it or save it as a PDF. No signup, and nothing you type leaves your browser.
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Below is a working estimate with a sample house cleaning job filled in. Type over anything, add your business details once (they're saved in this browser and shared with the invoice maker), and print it. Jump to what a house cleaning estimate should include or the sample text to send with it. For the texts before and during the job, see the cleaning business text templates.
1. Your business
2. Customer and job
3. Estimate number and dates
4. Line items and totals
Leave Qty blank for a flat price line, like a trip charge. Units are up to you: ea, hr, sq ft, ln ft, visit, lot.
5. Notes and terms
6. Your estimate
Preview. This is what prints. Empty fields are left off.
7. Send it
Save the estimate as a PDF, then send it with one of these. Your customer's name, the job, the total, and the valid-until date are filled in from the estimate. Anything still in [brackets] is yours to finish.
Heard nothing back? Use the three-text quote follow-up plan. Not sure your price is right? Check it with the free pricing calculator before you send. For reminders, invoices, and review requests with your details filled in, use the free text generator.
What a house cleaning estimate should include
Every estimate needs your business details, the customer, an estimate number, the date, the line items, the total, and how long the price holds. The estimate maker above handles those. These are the lines that matter most for house cleaning work:
- Type of clean and home size. Standard, deep, or move-in/move-out, plus bedrooms, bathrooms, and square feet.
- What the base price covers. The rooms and tasks included, so the add-ons are clear.
- Add-ons, each on its own line. Inside the oven, fridge, and cabinets, windows, baseboards, blinds, and laundry.
- Crew and time. How many cleaners and about how long. It sets the client's expectations and helps you price the next one.
- Supplies and access. Whether you bring supplies, and that the power and water need to be on.
- Redo policy and what could change the price. How you handle a missed spot, and what happens with heavy buildup or trash removal.
The sample house cleaning estimate, line by line
Here is the sample above as plain numbers, so you can check the math or copy the line names. The prices are made up for this example.
| Description | Qty | Unit | Unit price | Amount |
|---|---|---|---|---|
| Move-out deep clean, 3 bed / 2 bath, about 1,800 sq ft | 1 | ea | $385.00 | $385.00 |
| Inside oven | 1 | ea | $45.00 | $45.00 |
| Inside fridge and freezer | 1 | ea | $40.00 | $40.00 |
| Inside kitchen cabinets and drawers | 1 | ea | $60.00 | $60.00 |
| Interior windows and tracks | 16 | ea | $8.00 | $128.00 |
| Baseboards and blinds, whole house | 1 | ea | $75.00 | $75.00 |
| Wall spot cleaning | 1 | hr | $45.00 | $45.00 |
| Total | $778.00 | |||
Sample text to send with a house cleaning estimate
Save the estimate as a PDF, then send it with a short text like this one. Step 7 above fills it in from your estimate. Here it is with blanks:
Sending the house cleaning estimate (text)Text
Hi [first name], it's [your name] from [business]. Here's the estimate for your [job]: [link]. Total is [$]. The base clean and each add-on are on their own lines, so you can drop anything you don't need. It's good until [date]. Reply here or call [phone] to book a date.
Tip: Save the estimate as a PDF first, then attach it or paste a link where the [link] is. No answer in two days? Send the check-in from the quote follow-up texts.
Job done? Edit this estimate, then open the house cleaning invoice template and click "Start from my last estimate": the customer, job, line items, and deposit come over. Scope changed mid-job? The free change order maker starts from this estimate and shows the new contract total. Not sure your price is right? Check it with the free pricing calculator before you send. More texts for house cleaning jobs: cleaning business text templates.
Estimate templates for other trades
Each one starts with that trade's usual line items: roofing, painting, plumbing, HVAC, electrical, handyman, landscaping. See them all on the estimate templates page, or use the blank estimate maker.
House cleaning estimate questions
What should a house cleaning estimate include?
Your business name and phone, the client and home address, an estimate number, the date, and how long the price holds. Then the type of clean and home size, what the base price covers, each add-on on its own line, the crew size and time, supplies, your redo policy, the total, and how payment works.
How do cleaners price a move-out or deep clean?
Many price by home size (bedrooms, bathrooms, and square feet) and condition, then add a set price for each add-on. Some price by the hour per cleaner. A deep or move-out clean usually costs more than a standard clean because it covers more and takes longer. Use your own prices in place of the sample's.
Should I give a recurring cleaning client an estimate?
Yes. Make one for the first deep clean and one for the regular visit price, so the client sees why the first visit costs more. For monthly billing, the house cleaning invoice template lists each visit by date.
Do I charge sales tax on cleaning?
It depends on your state. A few states tax cleaning services and many don't. Check with your state's tax agency or your accountant, then enter the rate in the tax box if you need to.
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