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Free landscaping estimate template

A landscaping estimate that's ready to fill in: removal, bed prep by the square foot, plants by pot size and count, mulch by the cubic yard, edging by the foot, and haul-off, each on its own line. The sample prices are made up, so change them to yours. Edit it here, then print it or save it as a PDF. No signup, and nothing you type leaves your browser.

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Below is a working estimate with a sample landscaping job filled in. Type over anything, add your business details once (they're saved in this browser and shared with the invoice maker), and print it. Jump to what a landscaping estimate should include or the sample text to send with it. For the texts before and during the job, see the landscaping text templates.

1. Your business

Add your logo (optional)PNG or JPG. Your logo stays in this browser. It is never uploaded.

2. Customer and job

3. Estimate number and dates

4. Line items and totals

+ Add a line

Leave Qty blank for a flat price line, like a trip charge. Units are up to you: ea, hr, sq ft, ln ft, visit, lot.

5. Notes and terms

Put the example terms back

7. Send it

Save the estimate as a PDF, then send it with one of these. Your customer's name, the job, the total, and the valid-until date are filled in from the estimate. Anything still in [brackets] is yours to finish.

Heard nothing back? Use the three-text quote follow-up plan. Not sure your price is right? Check it with the free pricing calculator before you send. For reminders, invoices, and review requests with your details filled in, use the free text generator.

What a landscaping estimate should include

Every estimate needs your business details, the customer, an estimate number, the date, the line items, the total, and how long the price holds. The estimate maker above handles those. These are the lines that matter most for landscaping work:

• A plant list or plan. Name the plants, sizes, and counts, or attach a sketch. "10 shrubs, 3-gallon" means the same thing to you and the customer.
• Materials by the unit. Mulch and soil by the cubic yard, sod by the square foot or pallet, edging by the linear foot, and stone by the ton. For mulch: square feet times depth in inches, divided by 324, gives cubic yards. 400 sq ft at 3 in. is 3.7, so the sample rounds up to 4.
• Removal and haul-off. Taking out old plants, roots, sod, or rock is real work, so give it its own line.
• Bed prep. Weeding, edging, and soil or compost. It's what keeps the plants alive.
• Plant warranty. How long you guarantee plants, and what the customer has to do, like watering.
• Irrigation and what's underground. Say whether sprinkler changes are included, and how you'll handle rock or roots you find.
• Deposit and scheduling. A deposit to order plants and hold the date, and how weather affects the start.

The sample landscaping estimate, line by line

Here is the sample above as plain numbers, so you can check the math or copy the line names. The prices are made up for this example.

Sample text to send with a landscaping estimate

Save the estimate as a PDF, then send it with a short text like this one. Step 7 above fills it in from your estimate. Here it is with blanks:

Hi [first name], it's [your name] with [business]. Here's the estimate for your [job]: [link]. Total is [$]. The plants, mulch, and edging are on their own lines with sizes and counts. It's good until [date]. Once you approve, we'll order the plants and set a date. Questions? Call or text [phone].

Job done? Edit this estimate, then open the landscaping invoice template and click "Start from my last estimate": the customer, job, line items, and deposit come over. Scope changed mid-job? The free change order maker starts from this estimate and shows the new contract total. Not sure your price is right? Check it with the free pricing calculator before you send. More texts for landscaping jobs: landscaping text templates.

Estimate templates for other trades

Each one starts with that trade's usual line items: roofing, painting, plumbing, HVAC, electrical, handyman, house cleaning. See them all on the estimate templates page, or use the blank estimate maker.

Landscaping estimate questions

What should a landscaping estimate include?

Your business name and phone, the customer and property address, an estimate number, the date, and how long the price holds. Then removal, bed prep, a plant list with sizes and counts, materials by the unit (mulch by the cubic yard, edging by the foot), haul-off, irrigation notes, the plant warranty, the total, and the deposit.

How do I figure how much mulch to put on an estimate?

Multiply the bed area in square feet by the depth in inches and divide by 324 to get cubic yards. 400 sq ft at 3 inches deep is 1,200 divided by 324, or 3.7, so round up to 4 cubic yards. Price it installed or as material plus labor, and keep it the same on the invoice.

Should I guarantee the plants I install?

Many landscapers guarantee plants for a season or a year if the customer waters them as instructed, and replace any that die. Put the terms on the estimate so the customer knows their part.

Can I use this for recurring lawn care?

This sample is a one-time project. For weekly mowing, put the visits on one line (visits times your price per visit) and the extras on their own lines. When it's time to bill, the landscaping invoice template lists each visit by date.